The name of the Association is the Saskatoon Cricket Association Inc., which is hereinafter referred to as “the Association”. The members of the Association are the registered clubs, which are hereinafter referred to as “the Club(s)”. The players are the active members who have paid and joined registered Clubs with the Association, which are hereinafter referred to as “the Player(s)”. The board members are the elected officials of the Association, which are hereinafter, are referred to as “the Board of Directors”.
The objectives of the Association are:
2.1 To develop and promote cricket in Saskatoon and Area while upholding the laws of cricket.
2.2 To promote the mutual interest of Players and Clubs.
2.3 To organize and regulate cricket in Saskatoon and Area and to arrange such matches as will best serve the interest of the game in the Province.
2.4 Generally, to do all such acts and things as may be necessary or convenient for the carrying out of the objects of the Association.
3.1 Any cricket Club may become a member of the Association upon submitting application for membership, payment of the prescribed fee and approval of the application by the Board of Directors.
3.2 An individual person not a member of any Club may apply for a membership by payment of the prescribed fee and approval of the Board of Directors to join the Association.
3.3 Each Club is entitled to vote at election of the Board Members or any matters of the Associations require voting. Each Club can nominate player(s) to hold all offices of the Association.
3.4 A club may not have more than two members on the Board of Directors.
3.5 Any Club may withdraw from the Association at any time by notice, given in writing to the Board of Directors, but is not eligible for refund of any portion of the fees that it may have paid.
3.6 Any Club or Player may be suspended from membership if the behavior of such Club or Player is deemed to be unacceptable to the Association. The Discipline Committee appointed by the Association may call a hearing to determine whether or not a Club or a Player is in violation of the bylaws as set forth herein and may carry out such suspensions or disciplinary actions within reason and within the rules and regulations and code of conduct set by Saskatoon Cricket Association, Saskatchewan Cricket Association, Cricket Canada and the International Cricket Council (ICC).
3.7 The decision of the Board of Directors or Discipline Committee in disciplinary actions are deemed to be binding in all aspects and for the periods recommended in respect of normal disciplinary actions. The Club or Player subject to discipline hearing has the right to be present at any such hearing and present any evidence contrary to evidence presented by the Association.
4. GOVERNING AUTHORITY
4.1 The governing body of the Association shall be the membership of the Association in general meeting whether a regular or special general meeting, and all policies, rules and regulations enacted by a general meeting of the Association shall bind all Clubs, Players and officers of the Association.
5. BOARD OF DIRECTORS
5.1 The Board of Directors (Officers of the Association) shall consist of a President, Vice-President, Treasurer, Secretary, Public Relations Officer (Member-at-Large). These positions are elected by Clubs to run the affairs of the Association and have voting rights to resolve any disputes.
5.2 The Board of Directors shall be elected annually except the President, following nominations, at the annual general meeting. Vacancies on the Board of Directors during the year may be filled by appointment by the President until the next such general meeting.
5.3 The term of the president shall be two (2) years and all other Board of Directors shall be one (1) year.
5.4 Any Board of Directors shall be removed during the term of office by two-thirds (2/3) majority of votes of members (Board of Directors and Clubs) present in a non-confidence motion.
5.5 One (1) representative of each club has a voting right.
6. POWER OF THE BOARD OF DIRECTORS
The Board of Directors is authorized to:
6.1 Carry out the administration and management of the affairs of the Association between general meeting subjects to the provisions of the Articles and Bylaws.
6.2 Set policies, rules and regulations as may be necessary from time to time subject to the approval of the next general meeting.
6.3 Authorize expenditure of the monies of the Association from time to time deem necessary.
6.4 Investigate and report on any matters of interest to the Association.
6.5 Request the services of any representatives, Clubs or Players of the Association to assist in matters where special or technical knowledge is required.
6.6 Establish sub-committees as necessary and to appoint persons to these sub-committees.
6.7 Appoint persons as deemed necessary to carry out the business of the Association.
6.8 Appoint persons as officers to sign cheques issued by the Association provided that each such cheque shall be signed by TWO (2) such persons.
6.9 Review and approve the annual financial statement of the Association prior to submission Saskatchewan Registry to fulfil Non-Profit Organization requirements.
7. ELECTION OF OFFICEERS
7.1 The election of five members of the Board of Directors will take place at the Annual General Meeting (AGM) in fall.
7.2 Any registered member of a Club can run for a position of an officer.
7.3 No election will take place for a position if only one nomination is received. The person will be elected for that position with a verbal support of Clubs at AGM. The position will be considered vacant if majority support is not achieved.
7.4 The new elected President can nominate a name for any vacant position at AGM. The person is considered elected if supported by majority of Clubs.
7.5 The vote will be cast by the President of the Club at AGM. The President can nominate any member of their Club to vote at the AGM in their absence.
8. DUTIES OF OFFICERS
8.1 The President shall:
(i) Be the Chief Executive Officer of the Association and make decisions on behalf of the Association.
(ii) To carry out the policies of the Association and enforce due observance of the Bylaws, rules and regulations set by the Saskatchewan Cricket Association.
(iii) Act as chief spokesperson of the Association.
(iv) Preside at all meeting of the Association and of the Board of Directors.
(v) Call special meetings of any of the committees when he deems it necessary to do so.
(vi) Call a special meeting of the Association when deemed necessary by him, or when instructed to do so by the Board of Directors.
(vii) Present at the regular meeting of the Association a report of the activities of the Association during his term of office.
(viii) Make financial decision on behalf of the Association; approve payments for coaching and instructors, equipment purchase, facility rentals, regional and provincial teams travel expenses and any other business which will benefit the Association, Club(s) and Player(s).
(ix) Act as a director on the Board of the Saskatchewan Cricket Association.
8.2 The Vice-President shall:
(i) Perform all duties of the President in his absence.
(ii) Assume such other duties as the Board of Directors or the President may assign from time to time.
(iii) Cause to be maintained full records of minutes of all meeting of the Association, Board of Directors, and such other sub-committees as the Board of Directors may determine.
(iv) Cause to be maintained all membership records, documents and correspondence of the Association.
(v) Present minutes of the last general meeting at the next general meeting.
Assume such other duties as the Board of Directors or the President may assign from time to time.
8.3 The Treasurer shall:
(i) Supervise the collection of funds of the Association from Clubs, players and donations.
(ii) Keep a record of all monies received and disbursed by the Association.
(iii) Be the custodian of all monies received by the Association in branch of a financial institution approved by the Board of Directors.
(iv) Make deposits in branch of a financial institution approved by the Board of Directors.
(v) Pay out such sums as the Board or Directors or the President may direct from time to time.
(vi) Prepare annual financial statement for approval by the Board of Directors and submission to Saskatchewan Registry to fulfil Non-Profit Organization requirements.
(vii) Assume such other duties as the Board of Directors or the President may assign from time to time.
8.4 The Secretary shall:
(i) Record minutes of meetings.
(ii) Assist in the preparing of agendas.
(iii) Send out notices of meetings, news and updates through email or website.
(iv) Record minutes at Discipline Committee hearings.
(v) Maintain records and correspondence.
8.5 The Public Relations Officer or Member-at-Large shall:
(i) To carry out the policies of the Association and enforce due observance of the Articles and Bylaws. Assume such other duties as the Board of Directors or the President may assign from time to time.
a) Regular General Meetings
Regular meetings of the Association shall be held twice annually, one in the spring, and one in the fall. Annual General Meeting will take place in fall of each year. Elections for the Board of Directors shall take place at AGM in fall.
b) Special General Meetings
Special General Meeting may be held at the discretion of the President.
c) Notice of Meetings
All meetings of the Association shall be called by the President, who shall preside over such meetings. At least 14 days’ notice of annual meetings shall be given to members of the Association. Notice can be waived by unanimous consent of Clubs if required short notice.
d) Board Meetings
The Board of Directors shall hold regular meetings as necessary for carrying on the business of the Association.
10. AMENDMENTS TO THE ARTICLES AND BYLAWS
The Articles and Bylaws of the Association may be amended only in accordance with the following rules:
10.1 Notice of Motion concerning such amendment shall be submitted by a Club or Player in writing to the President.
10.2 On receiving such Notice of the Motion, the President shall send copies of it to all Clubs and Players.
10.3 Any motion to amend the Articles or Bylaws shall come into effect only if it is passed by two-thirds majority vote of Clubs present at duly called and properly constituted meeting.
10.4 A period of not less than 15 days may elapse between the submission of the Notice of Motion to the Clubs, and the holding of the meeting at which the motion is voted on.
10.5 There shall be notice of board meetings given at least 15 days prior to such Board of Directors meeting.
10.6 The quorum of the Board of Directors at general or special meetings shall be a majority of 50% or the equivalent majority of Clubs in attendance.
10.7 The quorums of Clubs at general meetings shall be not less than 51% or equivalent of Board of Directors in attendance.
10.8 A Club(s) can be represented by a President, Captain or person designated by the President of the Club.